Company Description
The University Health Network, where “above all else the needs of patients come first”, encompassesToronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.
Job Description
Union: Non-Union
Site: Toronto General Hospital
Department: Pharmacy
Reports to: Senior Director
Work Model: Hybrid
Grade: A0:08
Hours: 35 per week
Salary: $29.82 to $37.27 per hour (To commensurate with experience and consistent with UHN compensation policy)
Status: Permanent Full-Time
Closing Date: July 19, 2024
Position Summary
As an integral member of UHN, the Executive Assistant I, Pharmacy exercises decision making capabilities, considerable judgment and independence to coordinate complex administrative and secretarial support services for executive personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; coordinating organizing or planning meetings/events; providing direct supervision for assigned personnel; monitoring and analyzing departmental initiative/event budgets; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; ensuring efficient and effective operation of the office; organizing and maintaining electronic and/or paper information filing/retrieval system(s); performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.
Duties
- Understanding the continuously changing priorities of the executive personnel
- Communicating effectively, developing and fostering relationships with senior level individuals and their support teams
- Liaising with Executive/Professional staff to obtain and/or provide information, communicating with support staff to clarify responsibilities, interpret appropriate policies, etc.
- Communicating with representatives of external agencies, organizations or governmental bodies to exchange information
- Leveraging strong technical abilities on outlook to manage key individuals calendars and schedules
- Taking ownership for the set up and execution of key events and meetings, including Corporate/External meetings/events (minutes, budget, travel, equipment, etc)
- Leveraging strong technical business writing capabilities to develop and deliver internal and external proposals, packages and other materials
- Leveraging extremely strong technical computer skills to create presentations/materials for executive meetings
- Providing guidance and direction to other administrative support staff
Qualifications
- Completion of Grade XII or recognized equivalent required.
- Five (5) years related secretarial experience at a senior level required.
- Excellent verbal and written communications skills required.
- Excellent organizational and time management skills required.
- Excellent interpersonal and customer service skills required.
- Very strong ability to prioritize workload required.
- Strong problem-solving skills required.
- Ability to work in a self-directed manner required.
- Ability to work well under pressure and use good judgment in assessing difficult situations required.
- Extensive knowledge of administrative, organizational/office practices, procedures and standards required.
- Extensive on-the-job computer/word-processing, database and spreadsheet software experience required; experiences in a Microsoft Office environment preferred.
- Previous supervisory experience preferred.
- Completion of a recognized business or medical post secondary Executive Assistant I program (3 year program) at the diploma level preferred.
- Experience working in a health care environment an asset.
Additional Information
Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.
- Competitive offer packages
- Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
- Close access to Transit and UHN shuttle service
- A flexible work environment
- Opportunities for development and promotions within a large organization
- Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.
All applications must be submitted before the posting close date.
UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.
All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN’s mandatory Vaccination Policy that is in effect.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
